The Benefits of Board Portals

The advantages of boards portals extend beyond the mere digitization of documents on paper. They allow directors to prepare meetings, manage tasks, and collaborate with other members.

For example, when director receives a message from the company secretary telling her that her board documents are uploaded to the portal, she’s aware that she can devote time to them during the weekend or in the afternoon on Tuesday to get ahead of the meeting agenda and to note key questions or issues. You can also utilize real-time analytics on the portal to learn how directors use the material before the meeting and how long they spend on each document or component.

This is especially helpful for directors who are managing multiple commitments and have limited time to dedicate to the board. A well-designed portal can be accessed by any device, at any time. And, because most board members are already using the devices they’re comfortable with for other online services and services, it doesn’t require any significant learning curve to navigate.

When evaluating different companies it is important to consider other features. While ease of use is an important factor for directors in general however, it’s not the only one. For instance, some portals offer tools that allow directors to vote and keep notes of their decisions. This reduces the time required by the secretary and lets the board make changes between meetings.