Data Room Confidential Mode

Data room confidential mode allows the virtual data room administrator to restrict a particular user’s access to the VDR by determining their IP address or device type. It’s a great tool for M&A transactions as well as other delicate business ventures.

A good provider will allow users to define granular permissions as well as use two-factor authentication. They will also have remote shred that deletes downloaded documents after an administrator has removed access. They will also be able to handle the most popular file formats, including PDFs and Excel XLSXs. The best providers will be able to apply a watermark to files that users download, which can help deter people from sharing leaked copies of files online. They can also set an expiration date on the files downloaded to stop unauthorised downloads.

Other useful tools include redaction which allows the administrator to block (black out) fragments of text or specific areas of a text from the view of authorized users. This is crucial because it will protect any personally identifiable information as well as critical business data from hackers. The most reliable VDR providers can modify PDF Doc, Docx Txt, PPT, PPTX GIF, JPG, and Q&A files.

Some providers will let users print documents that automatically include a watermark, and they can also permit users to download the original version of a document. In addition, a reliable provider will offer users the ability to ask questions and answer which helps them talk about documents in the data room, and save answers in an easily searchable database. This can be extremely useful for M&A deals as well as any due diligence project.